Infrastructure
Leading Highway Contractor
Leading Highway Contractor — Managing 12+ active tenders simultaneously with a lean bid team of 5 people. Coordination happened over scattered emails, WhatsApp messages, and shared Excel sheets — leading to missed requirements and last-minute scrambles.
What was happening before
- Excel-based tender tracking across multiple sheets
- WhatsApp groups for each tender with no structure
- No visibility into which tasks were completed
- Annexures getting lost in email chains
- Submission-day panic with missing documents
How Bidastra was used
Bidastra's AI was deployed to structure every active tender into a dedicated workspace. AI extracted requirements automatically, generated submission checklists, created tasks for team members, prepared annexures, and enabled digital signature collection across departments.
Rollout
The team was onboarded in 3 days. Within the first week, all 12 active tenders were migrated to Bidastra. Training was minimal — the platform's intuitive interface meant teams could start working immediately.
Operational impact
Modules used
Bidastra changed how we approach tenders. What used to be chaotic and stressful is now structured and predictable. We're winning more because we're submitting better.
— Leading Highway Contractor