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EPC
Regional Construction Vendor
Regional Construction Vendor — Decentralized team coordination across 5 offices with no centralized system. Tender preparation was happening in parallel without visibility into what other offices were doing.
What was happening before
- 5 offices managing tenders independently
- No centralized tracking or reporting
- Duplicated effort across offices
- Inconsistent tender preparation quality
- Leadership flying blind on overall tender pipeline
How Bidastra was used
Bidastra's AI unified all tender operations into a single platform with AI-created tasks, automated annexure generation, digital signature workflows, role-based access, and office-level workspaces. Leadership had a consolidated AI-powered view.
Rollout
Phased rollout across 5 offices over 2 weeks. Each office was onboarded with their active tenders migrated to the platform.
Operational impact
Complete visibility across all offices
50% fewer coordination calls
Standardized preparation across offices
Consolidated reporting for leadership
Better resource allocation across bids
Modules used
Tender IntakeTask AssignmentProgress MonitoringSubmission ReadinessGovernance
"
For the first time, I can see what every office is doing on every tender — from one screen. That alone was worth it.
— Regional Construction Vendor